Project Reporting System for Tree House
Learn how Tree House eliminated project silos and streamlined reporting using Power BI, SQL Server, SharePoint, and MS Project.
About Tree House
Tree House is a Dubai-based IT and project management consultancy. Managing multiple projects through disconnected tools and scattered workflows, they lacked visibility into timelines, resource allocation, and deliverables. The team needed centralized oversight—without forcing a tool change for their project teams.
At a Glance
- Industry: IT / Project Management
- Company Type: Project-Based Consultancy
- Location: Dubai, UAE
- Engagement Model: Project-Based
- Duration: 6 Months
- Tech Stack: SharePoint, SQL Server, Power BI, MS Project Plan
The Problem with the Old Way
Tree House was juggling project data across platforms with no centralized oversight. The biggest challenges included:
- No single source of truth for project progress
- Frequent delays from version conflicts and poor communication
- Leadership lacked visibility into resourcing and bottlenecks
- Redundant reporting across departments
The result? Wasted hours, disjointed teams, and stalled decisions.
Tech Stack – What We Used & Why
| Tool | Purpose & Fit |
|---|---|
| SharePoint | Used for document management and collaboration. We synced lists with SQL for structured, queryable data. |
| SQL Server | Served as the central reporting warehouse. Aggregated data from SharePoint and MS Project for real-time analytics. |
| Power BI | Delivered dynamic dashboards with live updates and filters. Seamlessly integrated with SQL and SharePoint. |
| MS Project Plan | Continued as the planning source. We automated the extraction of timelines and milestones into SQL for reporting. |
The Team
A lean, specialized team delivered the transformation from siloed data to integrated insights:
| Role | Responsibility |
|---|---|
| 1× SharePoint Admin | Data syncing, permissions setup, SharePoint configuration |
| 1× SQL Developer | Schema design, performance optimization, data pipelines |
| 1× Power BI Specialist | Dashboard development, UX optimization, metrics modeling |
The Fix
- Centralized All Project Data
- Integrated SharePoint lists and MS Project exports into SQL Server
- Structured data models for timelines, deliverables, and resource tracking
- Normalized inputs to ensure consistency across teams and departments
- Delivered Portfolio-Level Dashboards
- Built live dashboards with views for project status, milestones, and risk indicators
- Added filters by region, priority, project owner, and team
- Enabled real-time blocker identification and progress monitoring
- Automated the Reporting Lifecycle
- Eliminated manual status updates and disconnected Excel trackers
- Implemented role-based access controls for team-specific insights
- Built logic for milestone alerts, delays, and upcoming deadlines
The Impact
- One unified dashboard across all projects and departments
- Streamlined updates with significantly reduced reporting effort
- Role-based visibility into project risks, progress, and ownership
- A scalable foundation for deeper analytics and smarter decisions
| Metric | Before | After |
|---|---|---|
| Project Visibility | Fragmented | Unified, Real-Time View |
| Reporting Time per Update Cycle | ~3–4 Hours | Under 15 Minutes |
| Stakeholder Transparency | Low | Organization-Wide Access |
| Manual Coordination Effort | High | Significantly Reduced |
What’s Next for Tree House?
- Integrating risk scoring and predictive delay modeling
- Launching resource utilization dashboards by department
- Embedding Gantt chart views directly within Power BI
Still Managing Projects in Silos?
If you’re stuck in status meetings and spreadsheet chaos, it’s time to streamline.
Client Feedback
“We finally have a clear, real-time view of every project in motion. The dashboards took the guesswork out of management and gave our teams the alignment we were missing.”
